Freight documents automatically linked to the right shipment
AI DocMatch reads documents from email and uploads, recognises each page type and links it to the right shipment in your TMS — with a confidence score and explanation for every match.
- 64%
of pages requiring a link were matched fully automatically
- 99.8%
of the time the correct shipment candidate was already presented
- 100+ hours
of manual work saved monthly at around 115 documents per day
The evidence is digital, the administration is not
Consignment notes, delivery notes, packaging slips and invoices arrive by email, photo or scan — often with several trips combined in one PDF. Someone still has to open, sort and attach them to the right order.
DocMatch takes over that repetitive work. Above your chosen threshold it links automatically; below it, an explained proposal is ready for one-click confirmation.
Four characteristics that set DocMatch apart
- 01
Page-level classification
Every page gets its own type and processing route: consignment note, delivery note, packaging slip, PAKI voucher, invoice, internal or other.
- 02
Explained confidence score
Every candidate shipment receives a confidence score and a plain-language explanation. Auditable work, not a black box.
- 03
Automatic matching and approval
Above your threshold, DocMatch links automatically. Fully consistent documents can then flow straight into the TMS.
- 04
Continuous, controlled improvement
Improvements are tested against historical documents first and only go live when results improve without regressions.
From incoming email to document in the TMS
- 01
Receive
Through a dedicated email address or an upload in the web application.
- 02
Prepare
Bundles are split per page; photos and scans are rotated and enhanced.
- 03
Recognise
Each page receives a document type and, where applicable, a POD marker.
- 04
Extract
References, addresses, dates, vehicle plate, quantities, remarks and packaging.
- 05
Match
DocMatch retrieves candidate shipments and calculates a score for each one.
- 06
Approve
Manually or automatically, the checked document is sent to the TMS.
Each page gets its own type and processing route
A twelve-page bundle is rarely twelve pages of the same thing. DocMatch handles every page according to its content.
| Type | Data extracted | Processing |
|---|---|---|
| Consignment note / CMR | Data extractedAddresses, dates, references, plate, quantities, packaging and remarks | ProcessingLinked as POD; damage and remarks highlighted |
| Delivery note | Data extractedSupplier, recipient, order numbers, items and quantities | ProcessingLinked to the shipment as delivery evidence |
| Packaging slip | Data extractedPackaging type and quantities unloaded and returned | ProcessingQuantities per shipment to the TMS (coming soon) |
| PAKI voucher | Data extractedPallet exchange voucher number | ProcessingVoucher number sent to the TMS |
| Invoice | Data extractedInvoice number, amount and trip or shipment references | ProcessingLinked to the trip (coming soon) |
| Internal / other | Data extractedForms, loading lists, notes or unusable pages | ProcessingStored or removed from the workflow |
Find the right shipment, with the reasoning included
DocMatch searches by references, then weighs address, date, vehicle plate and quantities. Staff can immediately see why a candidate fits without comparing the document against the TMS.
Result in one production environment
- 64%Automatically linked
- 36%Confirmed with one click
- 0.2%Manually searched
At what confidence should it happen automatically?
The confidence score has a configurable threshold, for example 80%. Above it, DocMatch links automatically; below it, staff confirmation remains required.
Automatic approval is a separate optional step for documents without doubt: every page linked, quantities consistent and no remarks or packaging exceptions.
What it delivers
- 01
Operations
No sorting or searching. The work queue only shows documents that truly require attention.
- 02
Finance
A complete POD means faster invoicing; packaging is recorded and claims are immediately supported.
- 03
IT & security
A web app without installation, hosted in the EU and connected through Adabt’s integration platform. Documents are not used to train general AI models.
- 04
Implementation
We configure the TMS connection and search references. DocMatch first runs alongside your process before automatic matching is enabled.
What can DocMatch do with your documents?
Send us a few sample documents and let us assess how automated document processing could work for you.